U.S. Department of Education's You for Youth (Y4Y) Technical Assistance (TA) Request Form

This form is for 21st Century Community Learning Center (CCLC) State Education Agency (SEA) Coordinators who wish to request free technical assistance from the U.S. Department of Education's Y4Y TA team. All requests must be received at least eight weeks in advance to allow adequate time for official review and approval. Approval is required before technical assistance can be scheduled and delivered.

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* 1. State or territory:

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* 2. SEA Coordinator/ SEA primary contact name:

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* 3. Email:

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* 4. Title:

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* 5. Phone number:

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* 6. Requested training date(s). Please request 8 weeks in advance.

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* 7. By when do you need to know whether your request is approved?

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* 8. What type of technical assistance event are you requesting?

On-site: These sessions will be targeted to meet your state’s needs and provide at least 4 hours of in-depth instruction covering one or more Y4Y course topics.

Virtual: These sessions, lasting at least 90 minutes, provide an in-depth look at one of Y4Y’s course topic.

Conference: Y4Y can present workshops on any of our course topics at National, State, and Regional conferences. These sessions provide an overview of Y4Y course topics tailored to fit your conference’s schedule.

Note:
On-site technical assistance events must be a minimum of 4 training hours and a maximum of 16 hours. Preference is given to requests that are for in-depth training on a topic for at least a total of 3-4 hours per topic. The team is capable of providing up to 2 days training on topics with at least 2 months notice.

All participants will be expected to create a free Y4Y account as part of the requested technical assistance.

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* 9. For on-site, location:

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* 10. For on-site, please indicate the type of event:

21st CCLC program leaders meeting (e.g. project directors’ meeting)

21st CCLC training (e.g. site coordinators’ training)

Other (please specify)

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* 11. Anticipated audience size:

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* 12. Indicate the audience for technical assistance. Select all that apply:

Project Directors

Site Coordinators

Program Staff

Other (please specify)

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* 13. Review each technical assistance topic and set of objectives. Select the professional learning topics you would like to request.

An Introduction to 21st CCLC

Objectives:
- Understand federal, state and local laws, regulations and guidance that dictate the administration of 21st CCLC programs
- Describe the process of applying for a 21st CCLC state request for proposal
- Identify the key strategies for designing a high quality 21st CCLC program

Building a Program Team

Objectives:
- Review Y4Y’s key strategies to building a program team
- Apply strategies to overcome barriers to recruiting and engaging your program team
- Develop an effective communications plan to support team collaboration

Child and Adolescent Development

Objectives:
- Understand theories of development and developmental stages
- Identify when development falls outside of what is considered typical
- Create positive environments that facilitate developmental relationships with youth
- Employ strategies to enhance communication with stakeholders

Citizen Science

Objectives:
- Identify ways to support citizen science in an out-of-school time program
- Practice strategies to engage students, families, and partners in citizen science
- Develop a high-quality citizen science project using Y4Y tools and resources

Civic Learning and Engagement

Objectives:
- Identify the institutions, participation and deliberation practices and rules and laws that are central for civic learning and engagement
- Describe and differentiate between civic virtues and democratic principles
- Dissect the key characteristics of a successful civic learning and engagement project
- Identify youth characteristics that promote civic and democratic engagement
- Address challenges to engaging multiple perspectives and identify methods for productive discourse

Career Pathways for Students

Objectives:
- Utilize the career pathways framework to design a career readiness path for students of all ages
- Apply knowledge of career frameworks to engage in career awareness, exploration and preparation activities
- Identify resources to support career exploration and plan to maximize the utility of potential resources

Community Asset Mapping

Objectives:
- Define the steps of the community asset mapping process
- Identify community partners and form new relationships
- Leverage community partnerships to improve student outcomes

Conducting a Needs Assessment

Objectives:
- Understand how to design a needs assessment
- Explore Y4Y tools for conducting a needs assessment

Continuous Education (formerly known as "Aligning with the School Day")

Objectives:
- Engage and reflect on the six core elements of continuous education
- Develop methods of improving continuous education in your program
- Identify Y4Y resources that support continuous education

Creating a Makerspace

Objectives:
- Utilize the makerspace planning process to effectively design a makerspace
- Develop a makerspace action plan that incorporates student interests and voice
- Design makerspace experiences that develop academic skills

Creating a Professional Learning Plan with Y4Y

Objectives:
- Develop a professional learning plan to solve staff training needs
- Identify Y4Y resources to support staff professional development

Digital Literacy

Objectives:
- Define digital literacy and identify risks of poor digital literacy skills
- Outline methods for evaluating online content
- Share practical ways to communicate to diverse audiences through multiple modalities

Drug and Alcohol Prevention

Objectives:
- Understand why drug and alcohol prevention can be effective within our programs
- Identify Y4Y resources that assist with drug and alcohol prevention
- Develop strategies to implement drug and alcohol prevention within your programs

Family Engagement

Objectives:
- Identify steps for planning, designing, and implementing family engagement activities
- Explore how to design activities that meet family needs
- Identify strategies for effectively recruiting families

Financial Literacy

Objectives:
- Describe the five basic concepts of financial literacy
- Design and facilitate Financial Literacy activities aligned to student needs
-Identify resources and methods for implementing financial literacy in 21st CCLC programs

Fiscal Management

Objectives:
- Understand and apply fiscal regulations and guidance
- Identify the basic components of a budget and learn techniques for fiscal management
- Utilize best practices to enhance accuracy in reporting and sustainability

Health and Wellness: Partnering with the School Day

Objectives:
- Build awareness of personal and professional health and wellness
- Build a health and wellness culture
- Plan for school-day alignment
- Implement health and wellness activities within a program

Human Resources

Objectives:
- Identify the skills and competencies needed for each staff position
- Develop an effective interview and selection process to recruit qualified and competent candidates
- Train and manage staff to enhance performance and achieve program success
- Retain staff by creating a positive work environment

Implementing Activities with Fidelity

Objectives:
- Design high-quality activities that accomplish program goals
- Understand and apply the fidelity of implementation process
- Utilize Y4Y tools and resources to support activity development

Including Students with Disabilities

Objectives:
- Describe the application of special education laws and regulations to 21st Century Community Learning Centers
- Modify program policies and procedures for inclusion of all students
- Evaluate the accessibility of program spaces for diverse student needs
- Create activity accommodations in response to individual student needs

Intentional Activity Design

Objectives:
- Review Y4Y’s intentional activity design components
- Design a program activity focused on student needs
- Apply Y4Y’s key strategies to improve program activity designs

Literacy

Objectives:
- Define the four components of literacy
- Design and facilitate literacy activities aligned to student needs
- Identify Y4Y tools to assist with Literacy program implementation

Managing Your 21st CCLC Program

Objectives:
- Apply project management knowledge and skills as you execute your 21st CCLC project
- Describe the critical tasks within each project management process group
- Discover Y4Y resources that will help you create a project management plan

Marketing and Outreach

Objectives:
- Develop a marketing and outreach plan to attract students and families to your program
- Increase visibility and support for your program in the community
- Utilize Y4Y tools to support your marketing and outreach strategy

Math Without Fear

Objectives:
- Review core math competencies
- Build confidence in implementing math activities
- Apply mathematical practices such as MUST to OST math activities
- Utilize Y4Y tools and resources to facilitate supplemental math activities

Organizational Culture

Objectives:
- Define organizational culture and climate
- Examine techniques and strategies for building positive culture and climate
- Review relevant Y4Y tools that can help you build a positive organizational culture

Planning for Continuous Improvement

Objectives:
- Review and apply the continuous improvement process
- Utilize Y4Y tools and resources for assessment, implementation and analysis

Project-Based Learning

Objectives:
- Explain components of the three phases of project-based learning
- Implement the steps to plan, define, implement and assess high quality project-based learning activities
- Use authentic resources and tools to develop and implement project-based learning activities

Creating a Positive Learning Environment

Objectives:
- Assess program climate in relation to clearly defined values and culture
- Implement strategies to create and sustain a positive learning environment where students, families, and program staff feel safe and supported
- Identify Y4Y resources that assist with facilitating positive relationships among staff and students

Recruiting and Retaining High School Students

Objectives:
- Devise recruitment strategies that center student voice and engage diverse populations.
- Address the barriers and motivators for high school student out-of-school time participation.
- Use Y4Y tools and resources to support high-school student recruitment and retention.

Safety Planning

Objectives:
- Understand the basics of safety planning.
- Adapt or create a safety plan that aligns with your program's needs and logistics.
- Develop a plan to implement training and safety procedures in your program.

Self-Care for Out-of-School Time Staff

Objectives:
- Identify the importance of self-care and its effect on staff wellbeing.
- Review the types of self-care and self-care strategies.
- Engage in self-care practices.
- Develop a personal self-care plan that is sustainable and realistic for individual self-care needs.

Social and Emotional Learning

Objectives:
- Define social and emotional learning
- Examine techniques and strategies for implementing SEL in 21st CCLC programs
- Review relevant Y4Y tools that can help you build a positive organizational culture

Strategic Partnerships

Objectives:
- Implement strategies to engage, develop and maintain strategic partnerships
- Explore the components of strategic partnerships
- Identify Y4Y resources that assist with establishing strategic partnerships

Structuring Successful Homework Help and Tutoring Sessions

Objectives:
- Identify key elements of successful homework help and tutoring sessions
- Develop practices and routines to build self-regulation and self-monitoring skills in youth
- Build communication pathways to support academic success

STEAM

Objectives:
- Explore strategies for providing meaningful STEAM learning in OST
- Apply the Design Thinking Framework to understand and solve real-world problems
- Implement STEAM activities to improve students’ acquisition of 21st century skills

STEM Challenge: Parachuting onto Mars

Objectives:
- Explore the NASA STEM Challenge curriculum
- Apply the Engineering Design Process to the “Parachuting Onto Mars” Challenge
- Utilize Y4Y resources to support project implementation

Student Voice and Choice

Objectives:
- Identify the value and unique contributions of students to activity design
- Modify and accommodate activity plans in response to student voice
- Respond to student feedback to improve program and activity quality

Summer Learning

Objectives:
- Explore and engage in the steps for planning, designing, implementing and assessing a summer learning program
- Develop strategies using planning and design tools and resources from Y4Y

Supporting English Learners

Objectives:
- Identify the different types of English learners (ELs)
- Explore techniques used to engage English learners
- Develop activities to support language acquisition of English learners
- Create safe learning environments where English learners feel included

Trauma-Informed Care

Objectives
- Understand stress and trauma and practice prevention strategies for out-of-school time
- Identify and practice techniques to help children manage stress and trauma in out-of-school time.
- Understand legal responsibilities as mandated reporters

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* 14. Would you like to include an overview of Y4Y in your technical assistance event? It is recommended to include an overview session for on-site events, especially at conferences.

Yes

Maybe (need more information)

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* 15. Please describe your current efforts around the selected topics.

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* 16. How did you determine the Y4Y technical assistance requested meets the professional learning needs of your sub-grantees?

(For example, is this request based on state priority, national priority, evaluation results, needs assessment results, federal suggestion from monitoring and/or technical assistance visit, etc.? Please provide as much detail as possible.)

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* 17. Please identify the outcome(s) you would like to achieve in the requested TA.

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* 18. Please attach or upload any files relevant to this request, such as agendas or announcements.

DOCX, DOC, JPEG, GIF, JPG, PDF, PNG file types only.

Choose File

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* 19. If known, please share any additional information relevant to your request, such as:

-number of participants in each breakout session
-number of desired sessions
-length of sessions

You will receive confirmation of receipt of your request from y4yta@seiservices.com within one business day.

Question Title

* 1. State or territory:

Question Title

* 2. SEA Coordinator/ SEA primary contact name:

Question Title

* 3. Email:

Question Title

* 4. Title:

Question Title

* 5. Phone number:

Question Title

* 6. Requested training date(s). Please request 8 weeks in advance.

Question Title

* 7. By when do you need to know whether your request is approved?

Question Title

* 8. What type of technical assistance event are you requesting?

Question Title

* 9. For on-site, location:

Question Title

* 10. For on-site, please indicate the type of event:

Question Title

* 11. Anticipated audience size:

Question Title

* 12. Indicate the audience for technical assistance. Select all that apply:

Question Title

* 13. Review each technical assistance topic and set of objectives. Select the professional learning topics you would like to request.

Question Title

* 14. Would you like to include an overview of Y4Y in your technical assistance event? It is recommended to include an overview session for on-site events, especially at conferences.

Question Title

* 15. Please describe your current efforts around the selected topics.

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* 17. Please identify the outcome(s) you would like to achieve in the requested TA.

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* 18. Please attach or upload any files relevant to this request, such as agendas or announcements.

Question Title

* 19. If known, please share any additional information relevant to your request, such as:-number of participants in each breakout session-number of desired sessions-length of sessions

* 19. If known, please share any additional information relevant to your request, such as:

-number of participants in each breakout session
-number of desired sessions
-length of sessions