New Employee Onboarding and Induction

IE version for all Business Units

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* 1. Please give us your name and contact number

Name

Email Address

Phone Number

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* 2. Which Business Unit do you work for?

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* 3. Welcome to the Group - to make it easier to understand who we are and how we all fit together, please have a look at the Employee Handbook here - we should take the opportunity to remind you that your employee information is controlled to protect your privacy and rights. You are entitled at all times to review your information. Please check yes/no to indicate you have read the information and understood it and move on.

Yes

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* 4. You may have an email address allocated to you as well as a company phone.
IT should be looking after this for you - check with your line manager for details.
If you are not getting a company email address or phone, we would like to be able to contact you about work matters on either of your personal emails or phones which you have put in at the top of this induction. This is for things like our staff company wide surveys, and our well being app sign on.
Check with your line manager as to whether you are getting business cards. Please check yes/no to indicate you have answered this question and move on.

Yes

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* 5. Blink/PeakOn/Sonder! - Blink is our company wide app - it has a full directory of everyone across every business unit - it has a chat function, important files are held in the Hub on Blink and this is where we do our important company announcements and news items. You will be sent an invite via phone or email - make sure you accept it. If you have any issues, please let your line manager know and we will get you sorted! Have a look at the explanatory link here. We also run PeakOn Surveys every quarter or so on all sorts of themes. You will receive these via email. Here is a video explaining this here. We also have a well-being app called Sonder. This provides health and well-being support for you and your family. You will receive an email invite to this and here is the video to explain what it is. Please check yes/no to indicate you have looked at this question and move on.

Yes

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* 6. Laptops, desktops, cellphones, access to Finance portals, access to Sharepoint and various drives - these are all looked after by IT. If you have issues with anything, please reach out to Service Desk. You can do this by using the ServiceDesk Portal (the icon should be on your desktop) or email servicedesk@hegroup.nz or call 07 306 2935. This will help ensure prompt and efficient handling of your requests. Further on in your induction, we will be asking you to read and sign our data policy. Please check yes/no to indicate you have read and understood this question and move right along!

Yes

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* 7. If you are based in the office, we do have a corporate clothing range. Please check with your line manager about this.
If you are working on sites, you will be required to wear PPE. We have a Group wide policy of wearing long-longs - without exception.
As you go further through your induction, you will go through some Site Specific Plans - this will show you what additional protection you will need on these sites. e.g ear protection is required for Owens Illinois due to the factory and furnace noise. Please note what you will be required to carry in your vehicle if you are visiting multiple different sites over the course of the day or the week. Please check yes/no to indicate you have read and understood this question and move on.

Yes

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* 8. Obviously, if you are driving a company vehicle, you must be fully licensed, and operating the vehicle safely at all times. If appropriate, log books must be filled out and all accidents/damage incidents notified immediately. It goes without saying, but we will say it anyway, you are not to be under the influence of drink or drugs at anytime. We also have a policy of reverse parking where possible at our work sites. Don't speed, don't let your temper get the better of you and be a responsible and safe driver. We have a link to our vehicle use and safe driving policy here, so please open it, read it and then indicate yes/no that you have read and understood it, and then move on.

Yes

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* 9. We have our policies for holiday and other leave outlined on Blink and in the Employee Handbook. Please answer yes/no to indicate you have read and understood this question and move on.

Yes

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* 10. Group IT policy - you will find it here. Please read it through. Select yes that you have read and understood it.

Yes

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* 11. Code of Conduct policy - this covers how we expect you to respect our values, purpose, mission, and vision. Have a read through here and select yes once you have read and understood the document.

Yes

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* 12. Group Health and Safety policy - have a read of the policy document here and once you have read and understood it, select yes and move on

Yes

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* 13. Vault and Ecoportal are our HSEQ apps. Please tick which one you have been trained on. If you have not been trained on either, please email HSEQ@hegroup.nz for a token and training.

Vault

Ecoportal

None of the above

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* 14. Health and Safety Outline Office - if you are site-based you can just select NA and move on and skip the office questions - if you are based in the office, select yes and move on. Office-based staff can obviously miss the site based section.

Yes

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* 15. As part of Health and Safety in the office, you need to be observant around things such as trip hazards, unsafe parking, reversing vehicles - those kind of things. If you see something, SAY something - take it up a level to your manager - this is important. There should also be monthly H and S meetings in the office. Select yes to move onto the next section.

Yes

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* 16. Health and Safety Induction Site workers - if you are office-based, you can skip this section - go to the end, and click done. For site based people - our sites all have different levels of requirements. In the next two sections, you will go through the various Standard Operating Procedures for sites (SOP's) and the Site Specific Plans (SSP's).
We have attached the four different videos we utilize across the Group as a baseline standard. Please take your time and look through these. Mark yes, once you have watched all four and move right along.

Yes

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* 17. SOPs - Standard Operating Procedures are the rules by which we live and work. These are updated regularly - you must read and understand these. There are more of these that look at very specific operations - your line manager will take you through these as you work on these specific tasks. The ones that are attached are necessary to get you started with us.

Asbestos Management Procedures
Excavation and Trenching Procedures
Temporary Traffic Management Procedures
Confined Space Management Procedures
Mobile Plant Safety Procedure
General Electrical Safety Procedure

Please read through and select yes, if you have read and understood these, and move on.

Yes

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* 18. SSP's - Site-Specific Plans - you will no doubt be working on some sites that have site-specific health and safety plans. Some of our sites such as OI (Owens Illinois) are high-risk environments, so you need to make sure you are across these. Select yes if you have read and understood this to move on to the next question.

Yes

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* 19. Section 44 - when the Pike River disaster occurred, it forever changed the Health and Safety landscape in New Zealand. One of the things to come out of it was that the senior management and Board members of businesses are now required to take responsibility for Health and Safety on their sites. This is why, from time to time, you may see our senior people and Board members on your sites. It's about Section 44 of the Act - and here's a short video to explain it. Once you have watched it and understood it, please select yes and move on - you are almost there!!

Yes

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* 20. We have emergency/escalation plans for most scenarios. We have an escalation card and posters to help to understand these. These are in the Hub on Blink. Watch the video for further information - click here

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* 21. We have a strategy for the Horizon Energy Group - it's called Stronger as One - Project Kotahi. Please find our CEO Ajay Anand talking to it in this video and also find attached the strategy document for you to read here.