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Induction Survey for Parents / Carers and Volunteers

We at St. Mary's have the safety and wellbeing of our students at the forefront of our thinking when planning for their learning and personal growth.

In completing this Induction Module you are complying with the 'Child Safe Guidelines' in relation to the engagement of volunteers.

Before completing the survey make sure you have access to: 
- an image of your driver's licence ready to upload
- an image of your WWCC (Working with Children Check) ready to upload
- have opened, read and signed the Code of Conduct (click here)
You are able to sign the Code of Conduct virtually via this link and save to upload a copy to SurveyMonkey. 
- access to information for two references (individuals who can verify your identity) - their name and mobile contact 

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* 1. Name

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* 2. Date

Date

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* 3. Email

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* 4. Mobile Number

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* 5. Name of Eldest Child at St Mary's

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* 6. Grade of Eldest Child at St. Mary's

Child Safe Practices

As a volunteer at St. Mary’s I understand I must follow the guidance and directions of the teaching staff I am working with. My behaviour must not in any way conflict with the Code of Conduct or the school’s Child Safe Policy.

Within St. Mary's Child Safe practices, you are required to adhere to the following expectations:

1. Do not be alone with student/s - you need to be in sight of the classroom teacher or another staff member;
2. Not to ‘make friends’ with student/s - no rewards, gifts, extra communication etc;
3. Do not exhibit behaviours with children which may be construed as unnecessarily physical (for example, inappropriate sitting on laps)
4. Do not put children at risk of abuse (for example, by locking doors)
5. Do not initiate unnecessary physical contact with children or do things of a personal nature that a child can do for themselves (for example, toileting or changing clothes)
6. Under no circumstances discuss information about a student/s with anyone except the classroom teacher if appropriate - confidentiality is essential;
7. Report any child safety concerns to the classroom teacher who will communicate this to the school’s leadership; (follow Mandatory Reporting Procedures);
8. Use appropriate language in the presence of student/s;
9. Do not engage in open discussions of a mature or adult nature in the presence of children (for example, personal social activities)
10. Do not express personal views on cultures, race or gender in the presence of student/s
11. Do not have any online contact with a child (including social media, instant messaging, emailing, etc) 
12. When volunteering, photographs or video to be taken only using school devices and by staff members. 
13. If attending a school event and not volunteering, photography or video of a child can only occur with the consent of parents, guardians or caters. 
14. Do not work with children whilst under the influence of alcohol or illegal drugs.
15. Do not consume any alcohol or drugs at school or at school events in the presence of children.

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* 7. I have read and understood the Child Safe Practices as a volunteer at St. Mary's.

Confidentiality

Confidentiality is vital when working with students. It is an expectation that no comment will be made on a student’s ability, behaviour, social interactions or information the student may share other than to the school staff you are working with.
If you have any concerns in any area of the safety of the students you are required to report this to either the Classroom Teacher or School Leadership (Principal or Deputy Principal). If a student makes a declaration to you where you are concerned for their immediate or ongoing safety, it is your responsibility to follow the Mandatory Reporting protocols as outlined in the St. Mary’s Child Safety Policy and Code of Conduct.

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* 8. I have read and understood the confidentiality expectations as a volunteer at St. Mary's.

Emergency Procedures

In the event of any emergency procedure being implemented at St. Mary’s, it is an expectation that volunteers will listen to and follow instructions as directed by staff - this may include Public Address system announcements, directions from the classroom teacher or instructions from an Emergency Procedure Warden. It is important to understand that in the event of an evacuation, you are to follow the directions of the Emergency Procedure Warden.

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* 9. I have read and understood the emergency procedures information as a volunteer at St. Mary's.

Volunteer Responsibility

Volunteers are expected to fulfil any training required by the school. They are to inform staff if there are any concerns. Volunteers need to maintain and update their Working With Children Check (WWCC) when necessary and to advise School Leadership (Principal or Deputy Principal) if there are any changes in their circumstances which may affect their suitability to act as a volunteer under the guidelines as outlined in the Child Safe Legislation (Ministerial Order 870).In the event of any emergency procedure being implemented at St. Mary’s, it is an expectation that volunteers will listen to and follow instructions as directed by staff - this may include Public Address system announcements, directions from the classroom teacher or instructions from an Emergency Procedure Warden.

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* 10. I have read and understood my responsibility as a volunteer.

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* 11. List any previous volunteer roles (eg. Kinder helper)

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* 12. Interviewed at St. Mary's by (at Enrolment)

Referee Information - Two referees are required for this section below

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* 13. Please state name and mobile phone number (1)

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* 14. Please state name and mobile phone number (2)

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* 15. Identification please take a photo of your ID (Driver's License or Passport) and attach

PDF, DOC, DOCX, PNG, JPG, JPEG, GIF file types only.

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* 16. Working with Children Check Card please take a photo and attach. If you are a teacher please upload VIT card or Police Officer please upload profession ID. 

PDF, DOC, DOCX, PNG, JPG, JPEG, GIF file types only.

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* 17. Working with Children Check Card Number

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* 18. Working with Children Check Letter with explicit mention to volunteering at St. Mary's

On applying for a Working with Children Check Card - you are asked to nominate associations / groups where you will be volunteering -  If you did not nominate St Mary's at the application stage please do so on the Working With Children Check Website. https://www.workingwithchildren.vic.gov.au/individuals/current-cardholders/update-my-details  The school automatically receives correspondence via  Working with Children Group.  

Please let us know if you have nominated St Mary's on your 'Working with Children Application'.

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* 19. Please access the 'Code of Conduct here'. Please sign the 'Code of Conduct', submit and then confirm your copy via your email.

PDF, DOC, DOCX, PNG, JPG, JPEG, GIF file types only.
Privacy Statement

The personal information you have provided will help us to assess you as a valued volunteer of St. Mary's and will be treated as confidential. Information provided by you in this form may be checked by St. Mary's with any relevant authorities and/or referees or sources. Information provided will be treated in accordance with the Privacy Act 1988 (Cth).

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* 20. Please include any feedback about this 'Induction Module'.

Thank you for completing this 'Induction Module' as a volunteer.
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