County of Los Angeles – COVID-19: Request for Quotes for Medical Shelter Rooms

The County of Los Angeles (the “County”) is taking aggressive steps to respond to the local health emergency caused by the COVID-19 virus and has identified the need to arrange for accommodations for the health and safety of people who have been exposed to COVID-19 or are under medical quarantine.

The County also recognizes the importance of the hospitality industry to region’s economy and eventual recovery and would like to partner with interested lodging accommodations to responsibly address the COVID-19 outbreak and ensure work and wages to the City’s hotel labor force to the maximum extent possible. For the sake of efficiency and administration, the County seeks the ability to purchase room blocks in a minimum quantity of 100 rooms at a time (or whatever number of rooms are remaining in a hotel, if the remainder is less than 100 rooms).  The County would also be able to purchase significantly more than 100 rooms at a time if conditions require. In all cases, such purchase would be subject to the County’s discretion.

In order to minimize the spread of the COVID-19 virus, the County plans to provide quarantine rooms to individuals whose current housing situation does not allow them to self-quarantine at home (the “Isolation Rooms”), including persons experiencing homelessness.

This Request for Price Quotes is intended to create a speedy and efficient process for purchasing blocks of rooms as the impact of the COVID-19 virus accelerates over the coming days. The County will review responses and contact respondents on a rolling basis as it deems appropriate. Respondents will be selected for negotiations based on a number of factors, including price, the degree to which the respondent is willing to adhere to all of the County’s proposed agreement terms, the speed with which the rooms can be made available, the location or other characteristics of the hotel in relation to the population to be served, and other factors.  No one factor will be dispositive. 

All information provided by any respondents shall be treated as confidential and shall be used solely for the purpose of rendering or obtaining services pursuant to this Request for Quotes and, except as may be required in carrying out this Request for Quotes, shall not be disclosed to any third party. The foregoing shall not be applicable to any information that is publicly available when provided or thereafter becomes publicly available, or that is required to be disclosed by or pursuant to any regulatory authority or as otherwise required by law.