Sustainable Events Survey

Sustainable Business Leaders Events Survey

Thank you for applying for Sustainable Events recognition!

INSTRUCTIONS

1) If you have any questions email the Riverwind Foundation at jhsustainablebusinessleaders@gmail.com.

2) We encourage you to utilize the Zero Waste Green Event Resource Guide to assist you in completing this questionnaire. Click on the link below to open this guide in a separate window to assist with this questionnaire: Zero Waste Green Event Resource Guide

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* 1. Name of your organization, business, or government agency

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* 2. Name of Your Event

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* 3. Type of Event

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* 4. Contact Person

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* 5. Email Address

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* 6. Phone Number

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* 7. Organization Website Address

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* 8. Mailing Address

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* 9. City, State, & Zip

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* 10. Do you have a written plan that documents your event’s sustainability policies, goals, actions, metrics, and strategic partnerships?

Yes

Somewhat

If Somewhat, please explain

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* 11. Do you have a sustainability or “green” team or designated individual that plans and oversees your event’s sustainability activities and resource use?

Yes

If Yes, please explain

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* 12. Does your event have a written waste management policy and waste diversion goals and practices?

Yes

Somewhat

If Somewhat, please explain

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* 13. Do you have a written plan that documents event policy , goals and practices for: (Check all that apply)

Sustainable purchasing

Sustainable food and beverage

Energy efficiency, conservation, and renewables

Water conservation

Alternative transportation and/or Altenative fuels

Community investment

Fair and equal access, treatment, and inclusion of participants

None of the above

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* 14. PLANNING & MANAGEMENT: Do you train your event staff and volunteers on your sustainability policies, goals, and practices?

Yes

Somewhat

Of Somewhat, please explain

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* 15. PLANNING & MANAGEMENT: Does your event site or facility selection consider its environmental impacts?

Yes

Somewhat

Not applicablr

If Somewhat or Not Applicable, please explain

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* 16. PLANNING & MANAGEMENT: Does your event utilize staff and/or volunteers to educate and assist participants in recycling, and other sustainable behaviors?

Yes

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* 17. PURCHASING & WASTE MANAGEMENT: Have you documented and assessed your event purchases and vendors for environmental and social impact and responsibility?

Yes

Somewhat

Not Applicable

If Somewhat or Not Applicable, please explain

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* 18. PURCHASING & WASTE MANAGEMENT: Have you requested that your vendors provide products and services that support your sustainability policy, goals, and practices?

Yes

Somewhat

Not Applicable

If Somewhat or Not Applicable, please explain

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* 19. PURCHASING & WASTE MANAGEMENT: Does your event reuse promotional materials, banner and signage, and/or other materials?

Yes

Somewhat

Not Applicable

If Somewhat or Not Applicable, please explain:

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* 20. PURCHASING & WASTE MANAGEMENT: Does your event minimize the amount of product packaging materials that cannot be recycled or reused?

Yes

Somewhat

Not Applicable

If Somewhat or Not Applicable, please explain:

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* 21. PURCHASING & WASTE MANAGEMENT: Have you determined a baseline for the waste your event generates?

Yes

Not Applicable

If Not Applicable, please explain:

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* 22. PURCHASING & WASTE MANAGEMENT: Do you track your event waste diversion from landfill? (Please see the Zero Waste Event Resource Guide for calculating diversion rates)

Yes

Not Applicable

If Not Applicable, please explain:

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* 23. PURCHASING & WASTE MANAGEMENT: How do you measure waste generated at your event?

By Weight

By Volume

We don't measure waste

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* 24. PURCHASING & WASTE MANAGEMENT: What percentage of your waste is diverted from the landfill? (Please see the Zero Waste Event Resource Guide for calculating diversion rates)

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* 25. PURCHASING & WASTE MANAGEMENT: List all event waste that you recycle

Aluminum

Tin

Other metal

Glass

Plastic - #1 Bottles

Plastic - #2 Bottles

Stretchy Plastic Bags

Cardboard

Newspaper

Office Paper

Other

If Other (please specify):

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* 26. PURCHASING & WASTE MANAGEMENT: Does your event provide recycling containers and signage next to each trash container?

Yes

Somewhat

Not Applicable

If Somewhat or Not Applicable, please explain:

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* 27. PURCHASING & WASTE MANAGEMENT: Does your event position staff or volunteers at the waste/recycling receptacles to manage these sites and avoid contamination?

Yes

Not Applicable

If Not Applicable, please explain:

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* 28. PURCHASING & WASTE MANAGEMENT: Are your event registration and accounting systems electronic to minimize paper use?

Yes

Not Applicable

If Not Applicable, please explain:

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* 29. PURCHASING & WASTE MANAGEMENT: Does your event minimize or avoid printed materials and single use printed promotional items?

Yes

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* 30. PURCHASING & WASTE MANAGEMENT: Does your event donate leftover non-food items?

Yes

Not Applicable

If Not Applicable, please explain:

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* 31. FOOD & BEVERAGE: Does your event provide food and or beverage? If 'no' proceed to 'energy' section.

Yes

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* 32. FOOD & BEVERAGE: Does your event provide foods or ready access to foods that are locally (within 50 miles) or regionally grown (within 300 miles)?

Yes

If Yes, please specify Local and/or Regional access:

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* 33. FOOD & BEVERAGE: Does your event provide foods or ready access to foods that meet the requirements to be certified organic?

Yes

Somewhat

If Somewhat, please explain:

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* 34. FOOD & BEVERAGE: Does your event provide food or ready access to food that is produced in a socially responsible manner such as the requirements of Fair Trade USA?

Yes

Somewhat

If Somewhat, please explain:

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* 35. FOOD & BEVERAGE: Does your event donate unused food?

Yes

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* 36. FOOD & BEVERAGE: Does your event compost organic waste or work with a local farm or other entity to compost food waste?

Yes

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* 37. FOOD & BEVERAGE: Does your event encourage participants to bring reusable items such as cups or bottles to avoid single use disposables?

Yes

Not Applicable

If Not Applicable, please explain:

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* 38. ENERGY: Does your event use energy eg. electricity and/or fuel? If 'no' proceed to 'water' section.

Yes

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* 39. ENERGY: Have you determined a baseline for your event energy use?

Yes

If Yes, what year or timeframe is your baseline?

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* 40. ENERGY: Do you track your event energy use (e.g. electricity and fuel)? If so, please indicate how and when you measure energy use.

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* 41. ENERGY: Does your event use LED lighting?

Yes

Somewhat

If Somewhat, please specify:

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* 42. ENERGY: Does your event or event facility use renewable/green power from Lower Valley Energy or other sources?

Yes

Somewhat

If Somewhat, please explain:

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* 43. ENERGY: Do you measure your event carbon footprint? If so, what data do you use to calculate your carbon emissions? Please check all that apply.

Electricity

Gas

Company and/or Staff Commuting Vehicle fuel or Vehicle Miles Traveled

Waste

Other

If Other, please explain:

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* 44. CARBON EMISSIONS: Do you participate in a carbon offset or credit program? If so, please describe:

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* 45. CARBON EMISSIONS: Does your event provide opportunities for travelers to offset their carbon footprint? If so, please explain:

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* 46. WATER: Does your event use water? If 'no' proceed to 'transportation' section.

Yes

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* 47. WATER: Have you determined a baseline for your event water use?

Yes

If Yes, what year or timeframe is your baseline?

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* 48. WATER: Do you track your event water use?

Yes

If Yes, how frequently do you record your water usage?

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* 49. WATER: Does your event provide access to refillable water containers, water fountains, coolers, or refilling stations instead of providing single-use disposable bottles? (See Zero Waste Event Resource Guide for information on the JH2O Hydration Station available to events)

Yes

Partially

If Partially, please explain:

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* 50. TRANSPORTATION: Do you track your event staff vehicle miles traveled?

Yes

If Yes, how frequently?

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* 51. TRANSPORTATION: If so, have you determined a baseline for the vehicle miles traveled by staff for your event?

Yes

If Yes, what year or timeframe is your baseline?

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* 52. TRANSPORTATION: Do you encourage or incentivize staff, volunteer, and participant use of mass transit, carpooling, alternative fuel vehicles and/or transportation other than single occupancy vehicles?

Yes

If Yes, please describe:

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* 53. TRANSPORTATION: Do you partner with local bike share/valet programs?

Yes

If Yes, please describe:

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* 54. COMMUNITY INVESTMENT: Does your event provide participants opportunities to contribute to local sustainability initiatives? If so, please list the local sustainability initiatives.

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* 55. COMMUNITY INVESTMENT: Does your event collaborate with other organizations and businesses to promote and conduct the event?

Yes

If Yes, please list your partners:

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* 56. COMMUNITY INVESTMENT: Does your event provide financial or in-kind support to local nonprofit organizations or to organizations that manage the resources impacted by your event?

Financial

In Kind

Neither

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* 57. COMMUNITY INVESTMENT: Does your event patronize local businesses for products and services?

Yes

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* 58. COMMUNITY INVESTMENT: Does your event measure its impact on the local economy? If so please explain how your impact is measured

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* 59. SOCIAL ACCESS & EQUITY: Do you have an event plan that reaches out to underrepresented groups in the community that reduces or removes barriers to their participation (e.g., language)? If Yes, please explain.

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* 60. SOCIAL ACCESS & EQUITY: Do you have provisions and staff training for assisting physically or developmentally disabled participants? Please explain.

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* 61. SOCIAL ACCESS & EQUITY: Do you have a policy that commits your event to equal hiring and pay of staff, regardless of race, color, religion, sex, national origin, age, or disabilities?

Yes

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* 62. HEALTH & SAFETY: Do you have policies and procedures in place to support the monitoring and maintenance of basic life safety practices (e.g. fire extinguishers, fire/smoke detection systems, exit signage, first aid kits, etc.)?

Yes

If Yes, please list what basic life safety practices that you have policies or procedures for:

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* 63. HEALTH & SAFETY: Does your event or the facility in which your event occurs have an emergency response plan that your staff and volunteers are familiar with?

Yes

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* 64. MARKETING & COMMUNICATIONS: Do you have a written marketing and communications plan that addresses communications about your event's sustainability activities?

Yes

Somewhat

If Somewhat, please explain:

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* 65. MARKETING & COMMUNICATIONS: Have you provided or made accessible information of your event sustainability goals and activities? If so, please check all that apply:

Website

Social Media

Newsletters

Onsite Signage

Other

If Other, please describe:

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* 66. MARKETING & COMMUNICATIONS: Does your event marketing and communications include information on sustainable options for accommodations, food and beverage, retail, transportation, and/or activities?

Yes

Somewhat

If Somewhat, please explain:

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* 67. MARKETING & COMMUNICATIONS: Do your event communications include messaging about how participants and the overall community can minimize or mitigate negative impacts on the environment and community (e.g., use of recycling containers, availability of water filling stations, mass transit schedules, etc.)?

Yes

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* 68. MARKETING & COMMUNICATIONS: Do you solicit feedback on your event sustainability? If so, please check all that apply:

Staff

Volunteers

Board of Directors

Owners

Partner Organizations

Participants

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* 69. MARKETING & COMMUNICATIONS: Do you publish a report or provide post-event communications on the event, including how effective the event was in meeting sustainability goals?

Yes

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* 70. TRAINING, CERTIFICATION, & RECOGNITION: Has your event staff attended sustainability training workshops or presentations?

Yes

If Yes, what percentage of your staff has attended?

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* 71. TRAINING, CERTIFICATION, & RECOGNITION: Has your event received any sustainability awards or certifications? If so, please list or explain:

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* 72. ABOVE & BEYOND: INNOVATION CREDITS: Please share any other sustainability strategies your event has implemented.

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* 73. ABOVE & BEYOND: Are you interested in information on the BEST sustainability certification program?

Yes