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2025-2026 Student Center Event Space Details Form

This form is for details in large event spaces or more complex events/meetings/conferences in the Student Center.

If you are having a weekly meeting or a simple, one time event, please complete this form.
Solicitation table requests can be made here.
Who is planning the event?
1.Name (First and Last)(Required.)
2.Email Address(Required.)
3.Phone Number(Required.)
Who will be our on-site contact the day of the event?
4.Name (First and Last)(Required.)
5.Email Address(Required.)
6.Phone Number(Required.)
How are you affiliated with SIU?
7.Affiliation:(Required.)
8.What is the name of your RSO, Department, or Off-Campus Organization?
If individual, please type your name. (Required.)
9.Payment Method(Required.)
Event Details: Title, Date, and Time
10.What is the name of your event?(Required.)
11.What is the preferred date for your event? Please only enter multiple dates if it is a multi-day event.(Required.)
12.Please list alternate date(s) for your event. These will be used if your preferred date is unavailable.(Required.)
13.Is there anything else about your date preference we should know? (i.e. is it flexible, is it tied to a day of the week or another event, etc.)(Required.)
14.What time will your event actually start?(Required.)
15.What time do you need access to the event location? (e.g. to set up materials, decorate, test presentation, etc.)(Required.)
16.What time will your event end?(Required.)
17.What time will you vacate the event location? (Consider tear down, clean up, etc.)(Required.)
18.Do you need additional time after your event ends to vacate the space (Tear down, clean up, etc)?(Required.)
19.If this is a multi-day event, please provide all dates and a general overview of the event timeline:
20.Do you want your meeting/event displayed on digital displays in the Student Center?(Required.)
Event Details: Location and Type
21.What type of event is this? Check all that apply:(Required.)
22.How many people do you expect to attend your event?(Required.)
23.Who do you anticipate will attend this event? Select all that apply:(Required.)
24.If you know what space you'd like to reserve, please select from the list below.

Any helpful notes should be added to the comment box below. Examples:
  • Auditorium for main session, Mississippi & Ohio rooms for breakout sessions.
  • 1st preference is Mackinaw, 2nd preference is Saline.
  • I'm open to any space available!
25.Please provide a brief description of your event:
Event Details: Set up
26.What type of set up would you like? (Multiple setups can be selected):(Required.)
27.Do you need parking passes? If yes, please specify quantity.(Required.)
28.Do you plan to rent linen through the Student Center?(Required.)
29.Would you like a stage (applicable for Ballroom B & Ballroom D)(Required.)
30.Would you want plants from the SIU Greenhouse?(Required.)
31.Would you like a podium?(Required.)
32.Would you need special lighting (applicable for ballrooms)(Required.)
33.Do you need to rent one of our laptops?(Required.)
34.Will you need any extension cords?(Required.)
35.Do you need a projector (or access to display media?)(Required.)
36.Will you be recording or streaming the event?(Required.)
37.Do you have any additional audiovisual equipment needs? (If yes, explain)(Required.)
38.Will you be working with any Non-University vendors (rental companies, production companies, caterer, DJ, wedding/event coordinator, etc.)?(Required.)
39.Will you be providing food or beverage as part of your event? If yes, select all that apply.(Required.)
40.Will there be a fee for attendees, vendors, sponsors, etc. to participate in the event?(Required.)
Do you anticipate any of the following at your event?
41.Will the Chancellor be in attendance or speaking?(Required.)
42.Band or DJ?(Required.)
43.Is your event a dance or concert?(Required.)
44.Will alcohol be served?(Required.)
45.Do you intend to have animals?(Required.)
46.Do you intend to sell items (merchandise, tickets, food, etc.)?(Required.)
47.Are you having a speaker(s) at your event?(Required.)
48.Are you inviting an elected official (Local, State, or Federal)?(Required.)
49.Are you inviting a candidate for public office (Local, State, or Federal)?(Required.)
50.Are you inviting someone campaigning on behalf of a candidate for public office?(Required.)
51.Speaker / Presenter with national or international recognition? Or is your speaker(s) affiliated with a national or international organization?(Required.)
52.Is your event a rally, protest, campaign, etc.?(Required.)
53.Is there anything else we need to know about your event?