This form is for details in large event spaces or more complex events/meetings/conferences in the Student Center.

If you are having a weekly meeting or a simple, one time event, please complete this form.
Solicitation table requests can be made here.
Who is planning the event?

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* 1. Name (First and Last)

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* 2. Email Address

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* 3. Phone Number

Who will be our on-site contact the day of the event?

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* 4. Name (First and Last)

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* 5. Email Address

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* 6. Phone Number

How are you affiliated with SIU?

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* 7. Affiliation:

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* 8. What is the name of your RSO, Department, or Off-Campus Organization?
If individual, please type your name.

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* 9. Payment Method

Event Details: Title, Date, and Time

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* 10. What is the name of your event?

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* 11. What is the preferred date for your event? Please only enter multiple dates if it is a multi-day event.

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* 12. Please list alternate date(s) for your event. These will be used if your preferred date is unavailable.

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* 13. Is there anything else about your date preference we should know? (i.e. is it flexible, is it tied to a day of the week or another event, etc.)

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* 14. What time will your event actually start?

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* 15. What time do you need access to the event location? (e.g. to set up materials, decorate, test presentation, etc.)

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* 16. Do you need additional time after your event ends to vacate the space (Tear down, clean up, etc)?

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* 17. If this is a multi-day event, please provide all dates and a general overview of the event timeline:

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* 18. Do you want your meeting/event displayed on digital displays in the Student Center?

Event Details: Location and Type

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* 19. What type of event is this? Check all that apply:

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* 20. How many people do you expect to attend your event?

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* 21. Who do you anticipate will attend this event? Select all that apply:

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* 22. If you know what space you'd like to reserve, please select from the list below.

Any helpful notes should be added to the comment box below. Examples:
  • Auditorium for main session, Mississippi & Ohio rooms for breakout sessions.
  • 1st preference is Mackinaw, 2nd preference is Saline.
  • I'm open to any space available!

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* 23. Please provide a brief description of your event:

Event Details: Set up

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* 24. What type of set up would you like? (Multiple setups can be selected):

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* 25. Do you need parking passes? If yes, please specify quantity.

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* 26. Do you plan to rent linen through the Student Center?

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* 27. Would you like a stage (applicable for Ballroom B & Ballroom D)

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* 28. Would you want plants from the SIU Greenhouse?

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* 29. Would you like a podium?

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* 30. Would you need special lighting (applicable for ballrooms)

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* 31. Do you need to rent one of our laptops?

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* 32. Will you need any extension cords?

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* 33. Do you need a projector (or access to display media?)

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* 34. Will you be recording or streaming the event?

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* 35. Do you have any additional audiovisual equipment needs? (If yes, explain)

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* 36. Will you be working with any Non-University vendors (rental companies, production companies, caterer, DJ, wedding/event coordinator, etc.)?

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* 37. Will you be providing food or beverage as part of your event? If yes, select all that apply.

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* 38. Will there be a fee for attendees, vendors, sponsors, etc. to participate in the event?

Do you anticipate any of the following at your event?

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* 39. Will the Chancellor be in attendance or speaking?

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* 40. Band or DJ?

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* 41. Is your event a dance or concert?

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* 42. Will alcohol be served?

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* 43. Do you intend to have animals?

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* 44. Do you intend to sell items (merchandise, tickets, food, etc.)?

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* 45. Are you having a speaker(s) at your event?

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* 46. Are you inviting an elected official (Local, State, or Federal)?

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* 47. Are you inviting a candidate for public office (Local, State, or Federal)?

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* 48. Are you inviting someone campaigning on behalf of a candidate for public office?

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* 49. Speaker / Presenter with national or international recognition? Or is your speaker(s) affiliated with a national or international organization?

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* 50. Is your event a rally, protest, campaign, etc.?

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* 51. Is there anything else we need to know about your event?

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