Once upon a time there was a program called Erasmus

Mobility for beginners

The project "Mobility for beginners" aims to produce a booklet about international mobility and what every student, teaching staff, non-teaching staff, academic coordinator, ECTS coordinator, and others beneficiaries should know about Erasmus+. The project focuses explicitly on the KA107 and future KA171 – international credit mobility – from searching partners, establishing cooperation, publishing the calls to the mobility process at the higher education institution and the recognition process afterwards. It focuses on everyday activities and answers to everyday situations while implementing Erasmus+ mobilities (incoming and outgoing).

You are invited to participate in this survey, and your participation is entirely voluntary. The survey needs 20 minutes of your time to be filled in to create rich statistical data for the booklet that we are preparing. All questions describe situations you face every day, so there is no wrong answer. Your responses will provide a better picture of the Erasmus+ program, defining challenges that we are all facing and helping understand partner institutions better and gain richer experience for beneficiaries.

Thank you again for taking the time to contribute to this significant project. For more information, don't hesitate to contact project coordinator Adnan Rahimić, Msc at: adnan.rahimic@western-balkans-alumni.eu or adnan.rahimic@unsa.ba. To contribute to the better preservation of nature and green policy, for every 50 responses, the project coordinator will plant a tree.

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* 1. Select the country your institution is placed.

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* 2. Name of your home institution

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* 3. In which year did your institution start participating in the Erasmus program?

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* 4. What is the office in charge of Erasmus+ mobility for students and staff members at your institution?

International Relations Office

Erasmus office

Other (please specify)

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* 5. How many people in total are included in the office in charge of the international Erasmus+ mobility at your institution (incoming/outgoing)?

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* 6. Does your institution/units have an ECTS coordinator(s)?

Yes

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* 7. Is the accreditation status of your institution depending/influenced by the number of students and staff members participating in the mobility?

Yes

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* 8. Is international mobility a priority within your current institutional Strategy?

Yes

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* 9. What is your institutional focus in terms of international mobility? Please rank it by priority.

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* 10. Which of mentioned mobility programs are implemented at your institution?

Erasmus+ (KA103/107)

Erasmus Mundus Joint Master Degree

CEEPUS

DAAD

Visegrad Fund

Mevlana

Other (please specify)

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* 11. Do you have digital media focused on international mobility?

Yes, as a part of the official institution's web

Yes, but as a separate website run by the office in charge

No, we only use social media (Facebook, Instagram, Twitter)

Other (please specify)

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* 12. Which region of Europe do you find more attractive to your students and staff for mobility? Rank by priority from 1 – 6

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* 13. Out of Western Balkans countries, which one is attractive for mobility for your students and staff members? Rank by priority from 1 – 6

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* 14. What is your motivation to make an application (programme countries) and/or participate (partner countries) for KA107/171 mobility?

Part of the regular activity

Mandatory due to the accreditation

It is the only fund for mobility

Brain/gain

Other (please specify)

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* 15. How do you find partners for KA107/KA171?

Contacts from previous projects and cooperation

By google-ing the country and its institutions

Official partner search portals

By National Agencies / National Erasmus+ Offices

Contact seminars

Other (please specify)

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* 16. Are organizational costs shared with your partner institution?

Yes

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* 17. What is the approx. number of your outgoing students per academic year? Open question

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* 18. What is the approx. number of your outgoing staff members per academic year? Open question

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* 19. Do you open calls for outgoing mobilities for students?

Yes

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* 20. Do you open calls for outgoing mobilities for staff?

Yes

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* 21. What is the ratio of received student/staff's applications vs offered mobilities?

More applications than offered mobilities

Same number of applicants and mobility offers

Fewer applications than offered mobilities

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* 22. How do you promote your open calls for outgoing mobilities? Chose one or more:

Via email

Via informative live/online sessions

Via traditional media channels

Via responsible persons at the institution's units/departments

Via social media (social pages, podcasts, YouTube)

Via website

Via testimonials from grantees

Not promoting

Other (please specify)

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* 23. Can your students/staff apply for more than one institution in one call (choosing and prioritizing more than one potential host institution)?

Yes

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* 24. What are your main criteria when selecting outgoing candidates? Rank by priority

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* 25. When you send nominations of your students/staff to the host institution you:

Wait for the evaluation process to be finished and to be informed about the candidate's status

Consider that the nomination is accepted instantly

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* 26. Who helps a student in creating the Learning agreement for studies?

ECTS coordinator

Vice-dean/academic coordinator

Other (please specify)

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* 27. What is the way for your Erasmus+ student and staff to receive the financial part of the scholarship?

By cash

By cheque

Direct payment to the account

Not applicable

Other (please specify)

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* 28. What is the approx. number of your incoming students per academic year?

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* 29. What is the approx. number of your incoming staff members per academic year?

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* 30. Once nominated, are your incoming students/staff:

First evaluated, and then the decision about acceptance or deny is made?

Automatically accepted?

Other (please specify)

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* 31. What are your criteria when selecting incoming candidates? Rank by priority

Academic merit

N/A

Previous experience in mobility

N/A

Matching study/work proposal with the institution offer

N/A

Motivation

N/A

Language proficiency

N/A

Special conditions (determined by your institution, mobility program or legal act)

N/A

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* 32. Do you offer modules/courses in English?

Yes

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* 33. Are English taught modules/courses mandatory at your institution (as a part of your current strategy of internationalization or accreditation)

Yes

Not applicable

Other (please specify)

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* 34. How many of your departments/units offer modules/courses in English?

25%

50%

75%

100%

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* 35. Are those courses/modules:

entirely taught in English

taught in English friendly modules (classes are in the local language, while exams, research, mentorships offered in English)

Combination of both

Other (please specify)

None of the above

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* 36. Does your institution offer free ECTS courses/modules for international students (i.e. language, sport, etc.)?

Yes

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* 37. Does the international mobility student (coming for 1-2 semesters) have to register at the host institution?

Yes, they enroll/register as any other local student

Yes, but with a special status and fewer documents than other local students

Other (please specify)

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* 38. When choosing courses/modules from different units/departments at your institution, your incoming student needs to prepare:

Only one learning agreement (document) with all courses/modules titled

Individual learning agreement with courses for each department/unit (several LAs)

Other (please specify)

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* 39. When is the Transcript of records usually issued?

Before departing

ToR is sent to the home institution after students departure

Other (please specify)

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* 40. Does your institution issue ToR:

In the local language

In English

Both

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* 41. How do you motivate your teachers to accept international mobility students in their classes?

Part of the curricula

It is considered as a regular activity

Additionally paid for it

Voluntarily accepting to work with them

Accepting to work with them by legal institution act or the HE Law

Other (please specify)

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* 42. What option do you have for incoming staff training mobility?

Staff week

Individual mobility

Workshops

Job-shadowing

Other (please specify)

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* 43. What is the process for your students upon their return to the home institution?

Upon return, the student sends a request for recognition to the home unit (student services) to start the process

Upon return, the student submits his documents, and it is automatically recognized

Student needs to check with each professor whether they will recognize succesfully passed exams

Student sends ToR to the International Relations Office who does the recognition procedure

Student sends ToR to the ECTS coordinator who does the recognition procedure

The vice-dean/academic coordinator does it

Other (please specify)

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* 44. What is the ratio of full recognition of credits at your institution?

25%

50%

75%

100%

Other (please specify)

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* 45. What is/are the recognition of credits criteria at your institution? Open question

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* 46. How many times during one academic year your staff member (teaching or non-teaching) can participate in mobility? Are there any restrictions? Open question

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* 47. Do you have a mechanism for recognition of staff mobility (teaching)? If yes, please explain.

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* 48. Do you have a mechanism for recognition of staff mobility (training)? If yes, please explain.

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* 49. Please mark whether you organize and who organize pre- and post- sessions for your incoming and outgoing students.

	International Relations Office/Erasmus office	Academic coordinator (vice-dean) at the host unit/department	ECTS coordinator	Student representatives (ESN, Student association, etc.)	Other office within the institution
Informative sessions about Erasmus+ mobility calls	Informative sessions about Erasmus+ mobility calls International Relations Office/Erasmus office	Informative sessions about Erasmus+ mobility calls Academic coordinator (vice-dean) at the host unit/department	Informative sessions about Erasmus+ mobility calls ECTS coordinator	Informative sessions about Erasmus+ mobility calls Student representatives (ESN, Student association, etc.)	Informative sessions about Erasmus+ mobility calls Other office within the institution
Pre-arrival session for incoming candidates	Pre-arrival session for incoming candidates International Relations Office/Erasmus office	Pre-arrival session for incoming candidates Academic coordinator (vice-dean) at the host unit/department	Pre-arrival session for incoming candidates ECTS coordinator	Pre-arrival session for incoming candidates Student representatives (ESN, Student association, etc.)	Pre-arrival session for incoming candidates Other office within the institution
Pre-departure session for outgoing candidates	Pre-departure session for outgoing candidates International Relations Office/Erasmus office	Pre-departure session for outgoing candidates Academic coordinator (vice-dean) at the host unit/department	Pre-departure session for outgoing candidates ECTS coordinator	Pre-departure session for outgoing candidates Student representatives (ESN, Student association, etc.)	Pre-departure session for outgoing candidates Other office within the institution
Welcome day for incoming students	Welcome day for incoming students International Relations Office/Erasmus office	Welcome day for incoming students Academic coordinator (vice-dean) at the host unit/department	Welcome day for incoming students ECTS coordinator	Welcome day for incoming students Student representatives (ESN, Student association, etc.)	Welcome day for incoming students Other office within the institution
Orientation program (week) for incoming students	Orientation program (week) for incoming students International Relations Office/Erasmus office	Orientation program (week) for incoming students Academic coordinator (vice-dean) at the host unit/department	Orientation program (week) for incoming students ECTS coordinator	Orientation program (week) for incoming students Student representatives (ESN, Student association, etc.)	Orientation program (week) for incoming students Other office within the institution
Monitoring meeting with your incoming students	Monitoring meeting with your incoming students International Relations Office/Erasmus office	Monitoring meeting with your incoming students Academic coordinator (vice-dean) at the host unit/department	Monitoring meeting with your incoming students ECTS coordinator	Monitoring meeting with your incoming students Student representatives (ESN, Student association, etc.)	Monitoring meeting with your incoming students Other office within the institution

Other (please specify)

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* 50. Who assists with the next activities?

	International Relations Office/Erasmus office	Academic coordinator (Vice-dean) at the host unit/department	ECTS coordinator	Student representatives (ESN, Student association, etc.)	Other HEIs department
Preparing invitation letter for visa (if needed)	Preparing invitation letter for visa (if needed) International Relations Office/Erasmus office	Preparing invitation letter for visa (if needed) Academic coordinator (Vice-dean) at the host unit/department	Preparing invitation letter for visa (if needed) ECTS coordinator	Preparing invitation letter for visa (if needed) Student representatives (ESN, Student association, etc.)	Preparing invitation letter for visa (if needed) Other HEIs department
Accommodation search	Accommodation search International Relations Office/Erasmus office	Accommodation search Academic coordinator (Vice-dean) at the host unit/department	Accommodation search ECTS coordinator	Accommodation search Student representatives (ESN, Student association, etc.)	Accommodation search Other HEIs department
Residence permit (if needed)	Residence permit (if needed) International Relations Office/Erasmus office	Residence permit (if needed) Academic coordinator (Vice-dean) at the host unit/department	Residence permit (if needed) ECTS coordinator	Residence permit (if needed) Student representatives (ESN, Student association, etc.)	Residence permit (if needed) Other HEIs department
Insurance	Insurance International Relations Office/Erasmus office	Insurance Academic coordinator (Vice-dean) at the host unit/department	Insurance ECTS coordinator	Insurance Student representatives (ESN, Student association, etc.)	Insurance Other HEIs department

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* 51. In your opinion, the Erasmus+ scholarship is:

more than enough to cover living and study costs

enough to cover living and study costs

not enough to cover living and study costs