Application for BGS Pre-qualification of Professional Services

1. Introduction and Instructions

20% of survey complete.

The purpose of this application is to obtain information from individuals and firms who request to be listed by the Bureau of General Services (Bureau) as pre-qualified to perform architectural and engineering services. The Bureau will evaluate each application and determine qualification status for each discipline requested.

The Bureau or other state agencies may select a listed firm for certain projects without a separate advertisement and interview process if the professional service fee for all disciplines does not exceed $25,000 for the entire project.

The law addressing this issue may be found at the following website: http://janus.state.me.us/legis/statutes/5/title5sec1742.html, see subsection 6. The law authorizes a rule governing this application process; the rule may be found at http://www.maine.gov/sos/cec/rules/18/554/554c011.doc.

A. Architect, Landscape Architect and Engineer firms which are not currently on the BGS Professional Services Prequalification List may submit this application (one application per firm) for consideration. The Bureau will review applications for periodic supplementary updates of the List. The prescribed timeframe from receipt of an application to posting of an eligible firm on the BGS website is sixty days. A firm selected to be on the List through this application process will remain on the Bureau’s list of qualified professionals until the Bureau issues a new list or until the Bureau removes the firm from the list, pursuant to Rule.

B. Submit any questions on this application process to bgs.architect@maine.gov.

C. Review and complete each part of the application carefully. Items which have an asterisk are those that require responses in all of the input boxes. The Bureau may reject applications deemed incomplete or non-responsive.

D. Complete all sections of this application to describe all services for which pre-qualification is sought. The Bureau reserves the right to pre-qualify a firm for one, some, or all of the services for which pre-qualification is sought.

E. The Bureau may require firms to clarify information or supplement the application prior to receiving pre-qualified status. Applicants agree to allow the Bureau to share firm information for the purpose of evaluating the firm.

F. Selection of a firm for pre-qualification does not in any way obligate the Bureau or other state agencies to contract with that firm for professional services. Award of projects occurs on a project-by-project basis.

G. The firm will typically be required to validate the current status of the information in the application prior to negotiation and approval of a Professional Services Agreement for a particular project.

H. Notification of pre-qualification status will be by e-mail message from the Bureau coincident with posting of the updated list on the Bureau website. Current status and information on firm selection protocols for the Pre-qualified Professionals List is at the Bureau's website: http://www.maine.gov/bgs/constrpublic/prof_services/index.htm. Under certain circumstances, the Bureau may remove a firm from the List.