With the advance of AI technology, many company secretaries and general counsel of listed companies are considering the advantages of using AI in the board room. GC100 is circulating a poll to members and other listed and large private companies to learn more about current market practices, identified risks and other considerations in the wake of AI and legal technology being introduced to support the minute-taking process.
We welcome your contribution to this important market insight exercise.
_________________________________________________________________________________________

Question Title

* Who's responding to this poll? Are you a:

Question Title

* If you are not a GC100 member and wish to receive a summary of the results, please provide a name and email address.

Question Title

* The start of the poll:

Who takes the minutes at full board meetings?

Question Title

* Who takes the minutes at committee meetings?

Question Title

* Have you introduced AI to assist with minute-taking within your company (for example, at board level, committee level, other)?

Question Title

* a. If yes, what technology are you using, and how are you using it? For example, to record and produce a transcript, to track actions, and to create a first draft of the minutes template.

Question Title

* Do you have an internal policy on the use of AI/transcription in relation to minutes (whether standalone or as part of a broader policy on use of AI within your business generally) and, if so, what are the key features?

Question Title

* How and who do you involve in the review of minutes/transcripts produced by AI?

Question Title

* What policies and procedures are in place regarding the security and storage of the transcript and minutes?

Question Title

* How does the company approach dissemination of information from such minutes, and preserve any sensitivity (for example, confidentiality or legal privilege) that may apply?

Question Title

* Does your company use third party supplied AI technology to assist with the preparation of board minutes?

Question Title

* a. If yes, which specific risks from the use of third party supplied AI technology have you identified?

Question Title

* b. What processes are in place to mitigate these risks?

Question Title

* Is the technology licensed to your company by a third-party provider or is it proprietary technology?

Question Title

* Does AI have a place in the boardroom? If not, please explain why.

Question Title

* Would respondents like to engage further with Microsoft on the use of AI?

Question Title

* How soon in advance of meetings are board papers circulated?

Question Title

* When are the draft minutes approved (for example, next board meeting or other)?

Question Title

* Is technology used as part of the approval process?

Question Title

* Are any notes made by directors during board meetings (whether in hard copy or digitally) discarded after the meeting?

Question Title

* Do you produce short form minutes (reflecting actions and key discussion points) or longer detailed minutes?

Question Title

* What do your articles say about retention of minutes?

Question Title

* Who is the secretary to the remuneration committee?

Question Title

* Who is the secretary to the audit committee?

Question Title

* Does the secretary to the remuneration committee attend the meeting?

Question Title

* Does the secretary to the audit committee attend the meeting?

Page1 / 1
 
 100% of survey complete.

T