Discount deadline is February 28, 2024

If you plan to hold a function during the 2024 Annual Meeting, you MUST complete the survey below. Please submit one request per event. If your event requires more than one meeting room, you must submit a separate request for each room needed. Please note, we will begin to send out approval letters on December 1st.
Please see the Affiliate Guide for more information about affiliate meetings

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* 1. Hosting Company Information (please include details for the company holding the event)

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* 2. Organizer's Information (please include details on the actual individual planning this event)

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* 3. Please list your preferred HQ hotels.

Please indicate first, second, third, and fourth choice of preferred HQ hotels. *Please note, these are assigned on a first-come, first-serve basis. Non-Exhibitors are not permitted to hold meetings at the Headquarter Hotels. A list of Non-HQ Hotels is at the bottom of this form.

  Hotel Selection
First choice Hotel
Second Choice Hotel
Third Choice Hotel
Fourth Choice Hotel

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* 4. Please enter the dates and times of your meeting.

Events may only be scheduled as follows (if you pick a date or time outside of the below, your request will not be accepted):
Prior to Friday, April 5: Anytime
Friday, April 5: Before 2:00pm PST and after 7pm
Saturday, April 6: Before 8:00 am PST  and after 6:30 pm
Sunday, April 7: Before 7:00 am PST and after 6:30 pm
Monday, April 8: Before 7:00 am PST and after 6:30 pm
Tuesday, April 9: Before 7:00 am PST and after 6:30 pm
Wednesday, April 10: Before 7:00 am PST and after 1:30 pm

*Internal sales, business or staff meetings, Exhibitor training and pre-conference prep meetings can be held at any time

Date
Time
Date
Time

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* 5. Please provide a brief description of the proposed events

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* 6. Type of Group (please select one)

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* 7. Type of Event (please select one)

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* 8. Room Set-Up (please select one)

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* 9. Will you need Audio Visual?

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* 10. Will you need Food and Beverage?

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* 11. Expected Number of Attendees*

*Any meeting request over 125 is subject to special review.

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* 12. Please specify if your attendees are employees, AACR Meeting attendees, or both.

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* 13. Are you an exhibitor?

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List of Non-HQ Hotels

List of Non-HQ Hotels

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