Questionnaire on Cooperation Requirements and Needs for CCAM Actors

You have been invited to be a participant in a research activity carried out in the scope of the EU-funded Horizon Europe project FRODDO. This document intends to provide you with detailed information concerning the research, for you to be able to take an informed decision on whether to participate.

Before deciding, it is important that you clearly understand the purpose of the research and what it would imply for you, including all the proceedings of the research and any potential risks and benefits it may entail. Please to contact us if you have any questions.

This information document may include terms or concepts that you do not fully understand. If this is the case, please ask the contact person or any other member of the team coordinating the activity to fully explain it or clarify pieces of information.

At all times during the foreseen activities and afterwards, the FRODDO consortium assures the compliance with the relevant national and European legislation.

Project and research ambitions

FRODDO is dedicated to advancing and refining methods and tools based on the principles of safe systems design within a federated Digital Twin environment. By integrating advanced sensing technologies, Machine Learning, hybrid Artificial Intelligence, and simulation, FRODDO aims to enhance the adaptability and sustainability of Operational Design Domains (ODDs) in the face of complex and dynamically changing road contexts. This initiative seeks to improve the management of both physical and digital infrastructure, thereby supporting the development of Cooperative, Connected, and Automated Mobility (CCAM) systems. This information sheet informs you about the details and implications of participating in the research on the above-mentioned topic and giving your insights based on your expertise.

Your participation

Your participation in the survey described below would be highly valuable to meet the project’s research ambitions. Your participation is only possible in case you freely consent to participating, which is the legal basis for taking part in the activity and for collecting and processing the data you and other research participants will be kindly asked to provide.

Taking part in this research project is voluntary

You are free to withdraw your participation from this activity at any time without providing justification. No consequences will follow your withdrawal. Any personal data of yours that might still be attributable to you will be immediately deleted by removing such data from the pool of to-be-analysed information. Any relevant files and hard copies will be destroyed.

The survey

Participants will be provided with this information sheet and asked to sign a consent form expressing their consent to participating and to sharing some personal data by taking part in the survey. This survey is designed to collect valuable insights from various actors involved in CCAM across different sectors and areas of expertise. Your feedback will be crucial in identifying key collaboration requirements and needs essential for the successful deployment and management of CCAM technologies

Data Collection and Processing

As mentioned above, the only personal data that will be collected are those shared through the informed consent forms. Again, we will not process any of your information if you do not give your consent; as explained in greater detail below, if you change your mind, you can withdraw

We will only collect and process the minimum amount of information that is required to achieve the purpose of this research activity. We will apply appropriate security measures during all processing and storage of your data (see below). All data collection and processing take place in strict accordance with the EU General Data Protection Regulation 2016/679. You’ll be able to exercise all your rights as a research participant in accordance with the EU General Data Protection Regulation 2016/679, which we fully respect and comply with; these are also described in this sheet.

No automated decision-making or profiling in accordance with Articles 22(1) and (4) of the General Data Protection Regulation 2016/679 is going to take place.

Will personal data be used for future research or shared with others?

We do not plan to share any personal data with anybody other than the research partners with a need to know.

Will personal data be stored?

Access to the systems is limited to the research coordinator(s) (and their co-workers) in accordance with current security standards.

The data may be stored for the purpose of conducting a possible audit for five more years after the final payment. It will be deleted from all storage media as soon as possible, either in the immediate aftermath of an audit (when it would no longer be needed) or immediately after the end of the above-mentioned five-year period. No further processing will be conducted.

Who may access my information?

We will disclose your information if the European Commission, who is funding this research, requests information for auditing purposes or to evaluate our procedures.

Within the consortium partners, your information will only be accessible on a need-to-know basis.

Your key data protection rights

In accordance with principles of research ethics and the EU data protection framework, you have rights regarding how your personal data is processed. Here are your rights and how we can fulfil them:

Right to access personal data processed about you, and the right for these data to be in a portable form – If you request access to personal data that we hold about you, we will provide you with these data in an easily accessible format.

Right to rectify personal data held about you – If you think the personal data that we hold about you is inaccurate or incomplete, you can request us to correct or complete your personal data.

Right to restrict the processing of your personal data – If you want to restrict the way we process your personal data, you can request that we do so.

Right to request that your personal data is erased – If you want us to delete your personal data from our systems, you can request that we do so.

Right to leave the research activity – If you wish to withdraw from participating in this survey, you can do so at any time without negative consequences and your personal data will not be processed.

Right to be informed about the purpose of the data collection, the use of the data and storage of the provided data.

Right to request that we transfer your personal data to another organisation.

Right to complain to a supervisory authority – If you feel w

What risks will I face by taking part in this study? What will be done to protect me against such risks?

Risks of discomfort resulting from this research may include the confrontation with controversial political proceedings. In principle, risk of breach of confidentiality in the handling of your personal data may lead to personal data breaches. Because this study collects information about you, one of the risks of this research is a loss of confidentiality.

Measures to protect against such risks:

Voluntary participation

Acknowledgement of the legal and ethical framework by partners

Accountability and documentation

Security of retention (appropriate security measures implemented in storing the data)

Proper explanations of the policy context

The presence (online or offline) of technical experts that can be consulted

What are the benefits of the participation?

None of the participants will be paid for their participation.

Confidentiality of the research

All data that will be collected and processed will be treated highly confidentially. As explained above, no sharing will take place other than with consortium members that have a need-to-know. Moreover, the data will be stored safely on servers to which only employees of the research partners have access. Appropriate security measures will be implemented to further ensure the confidentiality of data.

Contact details

FRODDO Project Coordinator: Nikolaos Tsampieris (n.tsampieris@mail.ertico.com)

Data Protection Officer for this activity: Vagelis Papakonstantinou (vagelis.papakonstantinou@vub.be)

Research coordinator for this activity: Marina Natsia (marinanatsia@convergence.gr)