Research Application to the Long-Term Care (LTC) Data Cooperative

Application & Review Process

Please note: If you would like to view a PDF of the application in its entirety before submitting it via this form, please visit this link.

If you would like information on cost to use these data, please visit this link.

Step One: Upload a 1-page Specific Aims page here.

A representative from the LTC Data Cooperative team will review the Specific Aims page and conduct a brief review to ensure that the proposed study aligns with the mission of the LTC Data Cooperative.
Feedback will be given to researchers within two weeks.

Step Two: Submit Application.

If the Specific Aims page is approved, researchers will be directed to submit an application here.
Once received, applications will be reviewed administratively to ensure that all required materials have been submitted and that all necessary components were provided.

Step Three: Initial Review.

If a letter of support is requested: The LTC Data Cooperative Research Review Committee will perform an initial review and provide a preliminary approval decision.
- Researcher is notified within two weeks of the preliminary approval decision and if approved, a letter of support is sent.
- Once the researcher is ready to move forward in the application process (either once funding is received or if the researcher wishes to move forward without funding), the researcher will contact LTCDataCooperative@AHCA.org to progress to the next step, the provider community comment period.
If a letter of support is not requested: The application will move onto the provider community comment period.

Step Four: Provider Community Comment Period

The plain language abstract is sent out to providers enrolled in the LTC Data Cooperative during an open public comment period to solicit their feedback about the value of the proposal.

Step Five: Application Review.

The LTC Data Cooperative Research Review Committee will review the application and comments from providers and make a recommendation.

Step Six: Decision & Notification. Final decision will be shared with the researcher within 4-6 weeks from date of application submission.

If application is recommended:
- Researchers will be directed to complete and sign a Data Use Agreement (DUA) with the LTC Data Cooperative.
- Once a DUA is executed, researchers will be provided with an onboarding packet and instructions for accessing the EHR data workspace.
- Please note: If the study is requesting access to the CMS-EHR linked data, the researcher will also be directed to completed and sign a DUA with NIA LINKAGE.
If application is NOT recommended or more information is required: The researcher will be notified of the decision, along with a rationale, and offered an opportunity to discuss the feedback and potential next steps.

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