TERMS & CONDITIONS OF ENTRY

Complete this application by 2nd April 2025 to be considered for a free-of-charge space-only club stand at the Lancaster Insurance Classic Motor Show 2025 (CMS2025) including the Classic Motorbike Showcase.

Submitting this application registers your interest in taking a club stand; it does not guarantee that we will be able to offer your club a stand nor that any space offered will necessarily be as requested. The order in which applications are received has no bearing. Applicants will be contacted at the end of May 2025 to confirm if your application has been successful.
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Club stand space is offered free-of-charge on the understanding that clubs agree to the following Conditions of Entry:
SHOW PROMOTION:
  • Clubs will promote CMS2025 to your club's members and other followers/friends via all available media e.g. club publication/s, websites/forums, social media and emails, to ensure your members and followers/friends are aware of your participation at the show.
  • Clubs will make every effort to promote the show and club ticket offer by publishing the club ticket offer advert and utilising other digital collatoral across all club media (artwork is supplied to successful clubs).
  • Clubs will make every effort to provide details of their planned CMS2025 stand display in good time to our marketing and PR teams to use in pre-show publicity.
AT SHOW:
  • Any costs involved in your participation: dressing your stand area (e.g., optional carpet, electrics, graphics etc.), transporting vehicles, accommodating stand 'staff' and insurance will be at your club's own cost. Guidance and optional order forms are provided to selected clubs.
  • Please note, exhibitors and their stands may be photographed, filmed or recorded for marketing, broadcast or security purposes during the Show. By attending the Show, exhibitors, their staff and club members/followers authorise such photography and recording, and permits the Organisers to use their image, likeness and voice for archival and promotional purposes in any and all media, without liability, compensation or credit. If you are including vehicles, images or other products as part of your display it is your responsibility to ensure the owners/suppliers are aware of this.
KEEPING CLUB STANDS NON-COMMERCIAL:
Clubs may not undertake any atypical commercial activity at the event. For clarity, this means:
  • Clubs are permitted to sell their own club merchandise or branded goods so long as this is a normal club activity; but this must be secondary to your vehicle display.
  • You are only permitted to sell spare parts if this is an on-going enterprise, is run voluntarily by club members for club profit and does not involve a commercial third party.
  • You are not permitted to lend any part of a club stand to any commercial company or to sell or promote anything from a club stand that is not a part of normal club activity.
  • Commercial branding and commercial sales personnel are strictly prohibited from Club stands.
  • It is prohibited to advertise the private sale of any vehicle from a Club stand.
If you are uncertain about any situation relating to the restrictions of commerciality, please seek clarification from the Club Coordinator.
INSURANCE:
  • Club exhibitors are responsible to take out adequate public liability insurance cover (£2 million).
  • Club exhibitors are required to indemnify Clarion Events Ltd against loss during the entire tenancy (0800 hrs on Wednesday 5 November to 1200 hrs on Monday 10 November 2025) as detailed on the Terms & Conditions sent out with stand contracts.
  • All exhibits, fittings and all other items brought into the exhibition by the exhibitor or the agents, contractors or other invitees of the exhibitor, shall be the sole responsibility of and at the sole risk of the Exhibitor. The Organiser shall not be responsible (other than where loss or damage is caused directly by the negligence of its employees) for any loss or damage to such exhibits, fittings or items however caused.
If you wish to see a copy of Clarion's T&Cs; have questions in relation to the Conditions of Entry; would like a copy of your application for your records; wish to amend your responses following submission or provide further information in support of your application, contact:

Alison Judge, Club Coordinator
For and on behalf of Clarion Events Ltd
Tel: 07500 695531
Email: alison@inovent.co.uk
To prepare your responses, a pdf copy of this online form is available to download here.
When you are ready, complete your application online starting here...

Question Title

* 1. My Club agrees to abide by the Conditions of Entry to the 2025 Lancaster Insurance Classic Motor Show as detailed above.

 
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