Guidelines

The 2022 VRA Annual Conference will be held in Baltimore, MD, from Tuesday, March 29th, through Thursday, March 31, 2022, in the Royal Sonesta Harbor Court Baltimore. The Poster Session is part of our VRA Community event scheduled for March 31, 2022, 3:00–4:30 pm ET. Remote presenters will be able to participate in the session alongside in-person participants. Proposals are due by 11:59 ET March 7, 2022. Notifications will go out by the end of the day March 9, 2022.

The Poster Session is an opportunity to present a professional topic both graphically and through direct interaction with conference attendees in Baltimore. In addition to the traditional 30” x 42” poster, the VRA Executive Board will also accept “digital posters” consisting of a series of no more than three presentation slides on a laptop. We hope this format will also encourage the one-on-one discussions and self-paced viewing of physical posters, while also easing some of the inconveniences of bringing a physical poster to the conference. Regardless of format, posters may depict workplace initiatives, research works in process, and other library/visual resource topics of contemporary interest.

A poster consists of a visual display accompanied by pertinent handouts. The physical poster display can take any form or look, provided it is confined to the 30” x 42” area. The digital poster may contain up to three slides (PowerPoint, Keynote, PDF, etc.), displayed on a laptop, and may include embedded audio and video. Creating the opportunity for conversation is the main goal of the poster session. 

Beyond the display panels and certain basic mounting supplies, poster presenters will be required to bring all materials and mount their own display at the designated time. Presenters opting to display digital posters in-person are responsible for their own laptop and technical troubleshooting. Full details will be provided in March, following selection and confirmation of poster presenters. 
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