2022 ASAHP Regional Summit Proposal |
Overview:
Purpose:
To provide guidance to institutions regarding the requirements and responsibilities for hosting an in-person hub for the ASAHP 2022 Regional Summit.
Event Date: June 3, 2022
Event Format: Hybrid – There will be 3 to 4 in-person central hubs with virtual exchange between hubs during the event.
Requirements:
To provide guidance to institutions regarding the requirements and responsibilities for hosting an in-person hub for the ASAHP 2022 Regional Summit.
Event Date: June 3, 2022
Event Format: Hybrid – There will be 3 to 4 in-person central hubs with virtual exchange between hubs during the event.
Requirements:
- ASAHP Membership Status: Hosting institution must be an ASAHP institutional member.
- Community Partners: Host site will be expected to engage and recruit clinical partners for the Summit Event.
- Location: Preference will be given to host institutions that are in regions that are easily accessible to attendees in a geographic area.
- Meeting room: appropriately sized meeting room to accommodate estimated 100 attendees.
- Able to provide small group table arrangements preferred for working style meetings, working/interest groups, etc.
- Equipped with AV Media and virtual conferencing capabilities.
- Provide sufficient space for registration tables and meeting materials.
- Lunch space options: provide a separate room, meeting room, or facility cafeteria [VK2] for luncheon/icebreaker session.
- Host institution will provide lunch.
- Administrative Support: host institution will be responsible for copying expenses and other related expenses.
- Wireless Internet and Audio Visual
- Wireless internet access for every attendee
- Sufficient charging areas for laptops
- Appropriate sound system and number of microphones to accommodate speakers and audience Q & A
- Appropriate projection equipment and screen to accommodate room size and attendance
- Virtual connection capabilities and/or live streaming
- Audio visual on-site support or point of contact to report issues
- Host site Facilitator – one individual who coordinates the in-person hub
- ASAHP will provide Facilitator training
- Stipend may be provided