Overview:

Purpose:
To provide guidance to institutions regarding the requirements and responsibilities for hosting an in-person hub for the ASAHP 2022 Regional Summit.

Event Date: June 3, 2022

Event Format:  Hybrid – There will be 3 to 4 in-person central hubs with virtual exchange between hubs during the event.

Requirements:
  1. ASAHP Membership Status:  Hosting institution must be an ASAHP institutional member.
  2. Community Partners:  Host site will be expected to engage and recruit clinical partners for the Summit Event.
  3. Location:  Preference will be given to host institutions that are in regions that are easily accessible to attendees in a geographic area.
  4. Meeting room: appropriately sized meeting room to accommodate estimated 100 attendees.
    • Able to provide small group table arrangements preferred for working style meetings, working/interest groups, etc.
    • Equipped with AV Media and virtual conferencing capabilities.
    • Provide sufficient space for registration tables and meeting materials. 
  5. Lunch space options: provide a separate room, meeting room, or facility cafeteria [VK2] for luncheon/icebreaker session.
    • Host institution will provide lunch.
  6. Administrative Support:  host institution will be responsible for copying expenses and other related expenses.
  7. Wireless Internet and Audio Visual
    • Wireless internet access for every attendee
    • Sufficient charging areas for laptops
    • Appropriate sound system and number of microphones to accommodate speakers and audience Q & A
    • Appropriate projection equipment and screen to accommodate room size and attendance
    • Virtual connection capabilities and/or live streaming
    • Audio visual on-site support or point of contact to report issues
  8. Host site Facilitator – one individual who coordinates the in-person hub
    • ASAHP will provide Facilitator training
    • Stipend may be provided

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