Project Implementation Profile Survey

1.The goals of the project are in line with the general goals of the organization.

2.The basic goals of the project were made clear to the project team.

3.The results of the project will benefit the parent organization.

4.I am enthusiatic about the chances for success of this project.

5.I am aware of and can identify the beneficial consequences to the organization of the success of this project.

Top Management Support: Willingness of top management to provide necessary resource and authority power for project success.

6.Upper management will be responsive to our requests for additional resources, if the need arises.

7.Upper management shares responsibility with the project team for ensuring the project's success.

8.I agree with upper management on the degree of my authority and responsibility for the project.

10.Upper management has granted us the necessary authority and will support our decisions concerning the project.

PROJECT SCHEDULE/ PLAN: A detailed specification of the individual action steps required for project implementation.

11.We know which activities contain slack time or slack resources that can be utilized in other areas during emergencies.

12.There is a detailed plan (including time schedules, milestones, manpower requirements, etc.) for the completion of the project.

13.There is a detailed budget for the project.

14.Key personnel needs (who, when) are specified in the project plan.

15.There are contingency plans in case the project is off schedule or off budget.

CLIENT CONSULTATION: Communication , consultation, and active listening to all impacted parties.

16.The clients were given the opportunity to provide input early in the project development stage.

17.The client's (intended users) are kept informed of the project's progress.

18.The value of the project has been discussed with the eventual clients.

19.The limitations of the project has been discussed with the clients (what the project is not designed to do).

20.The clients were told whether or not their input was assimilated into the project.

PERSONNEL: Recruitment, selection, and training if the necessary personnel for the project team.

21.Project Team personnel understand their role on the project team.

22.There is sufficient manpower to complete the project.

23.The personnel on the project team understand how their performance will be evaluated.

24.Job descriptions for team members have been written and distributed and are understood.

25.Adequate technical and / or managerial training (and time for training) are available for members of the project team.

TECHNICAL TASKS: Availability of the required technology and expertise to accomplish the specific technical action steps.

27.The project engineers and other technical people are competent.

28.The technology that is being used to support the project works well.

29.The appropriate technology (equipment, training programs, etc.) has been selected for project success.

30.The people implementing this project understand it.

CLIENT ACCEPTANCE: The act of "selling" the final project to its ultimate intended users.

31.There is adequate documentation of the project to permit easy use by the clients (instructions, etc.).

32.Potential clients have been contacted about the usefulness of the project.

33.An adequate presentation of the project has been developed.

34.Clients know who to contact when problems or questions arise.

MONITORING AND FEEDBACK: Timely provision of comprehensive control information at each stage in the implementation process.

36.All important aspects of the project are monitored, including measures that will provide a complete picture of the project's progress (adherence to budget and schedule, manpower and equipment utilization, team morale, etc.).

37.Regular meetings to monitor project progress and improve the feedback to the project team are considered.

38.Actual progress is regularly compared with the project schedule.

39.The results of project reviews are regularly shared with all project personnel who have impact upon budget and schedule.

40.When the budget or schedule requires revision, input is solicited from the project team.

COMMUNICATION: The provision of an appropriate network and necessary data to all key actors in the project implementation.

41.The results (decisions made, information received and needed, etc.) of planning meetings are published and distributed to applicable personnel.

42.Individuals/ groups supplying input have received feedback on the acceptance or rejection of their input.

43.When the budget or schedule is revised, the changes and the reasons for the changes are communicated to all members of the project team.

44.The reasons for the changes to existing policies/ procedures are explained to members of the project team, other groups affected by the changes, and upper management.

45.All groups affected by the project know how to make problems known to the project team.

TROUBLESHOOOTING: Ability to handle unexpected crisis and deviations from the plan.

46.The project leader is not hesitant to enlist the aid personnel not involved in the project in the event of problems.

47.Brainstorming sessions are held to determine when problems are most likely to occur.

48.In case of project difficulties, project team members know exactly where to go for assistance.

50.Immediate action is taken when problems come to the project team's attention.

PROJECT PERFORMANCE: In addition to the previous 10 factors, please give your assessment of overall project performance by responding to the following 12 items.

53.The project that has been developed works (or, if still being developed, looks as if it will work).

54.The project will be/ is used by its intended clients.

55.This project has directly benefited/will directly benefit the intended users through either increasing efficiency or employee effectiveness.

56.Given the problem for which it was developed, this project seems to do the best job of solving that problem - i.e., it was the best choice among the set of alternatives.

57.Important clients, directly affected by this project, will make use of it.

58.I am / was satisfied with the process by which this project is being/ was completed.

59.We are confident that nontechnical start-up problems will be minimal because the project will be readily accepted by its intended users.

60.Use of this product has led/ will lead directly to improved or more effective decision making or performance for the clients.

61.This project will have a positive impact on those who make use of it.

62.The results of this project represent a definite improvement in performance over the way clients used to perform these activities.

Pinto, J.K. & Slevin, D.P. (1992)/ Project Implementation Profile. The thirteenth mental measurements yearbook. Lincoln, NE 1998.