GENERAL REGISTRATION

The Durham Holiday Parade is a family entertainment event; any entries not in compliance with a family-friendly theme, as deemed by a member of the DPR Parade Committee, will not be permitted to participate in the parade.

All aspects of all entries, including towing vehicles, must be decorated in the theme of the parade, and should be designed for viewing from all sides. Each group should also have signage/banner that helps to identify their organization or business.

This is a drug/alcohol/smoke free event, and these items will not be permitted on the Durham Holiday Parade line up premises or parade route. This includes any time prior to or during the parade. Violations may result in removal from the parade.

All entries will receive further instructions about the parade upon receipt and approval of the application.
All participants must follow all applicable rules and regulations. Also, they must follow instructions from police and other parade officials or be dismissed from the parade. The parade coordinators and Durham Parks and Recreation reserve the right to remove any participant from the parade either prior to assembly, while assembling, or any time during the parade.

Items (i.e., candy or other giveaways) CANNOT be thrown from floats, any vehicles, or from walkers. To reduce waste, giveaways are not encouraged. If groups do have giveaways, they must have some value (candy, coupon, etc.) and may not be strictly informational. You are allowed to have walkers hand items out. Walkers must travel along the side of the road and distribute curbside but must keep the pace of the parade and not create gaps. For safety reasons, no items are to be thrown into the street.

No spectators may jump on a float to ride or interfere with a unit in any way. The float capacity may not be exceeded. No participants will dismount from a float during the parade route. Participants will not have body parts, particularly legs and feet, extending past the sides, front, or rear of the float. This is a safety hazard.

Drivers of all vehicles in the parade areas must be 25 years old, possess a valid driver’s license, and possess all liability vehicle insurance.

All vehicles participating in the parade, including motorcycles, will not be allowed to do burnouts, revving of engines, or any other reckless or negligent driving. All wheels must remain on the ground at all times.

All animals must be in some type of restraint. Participants MUST clean up after All horses, and other animals in the parade throughout the entire parade route.

A space of 20 feet between each unit will be enforced. All units are required to close gaps between units when instructed by parade officials. Failure to do so may warrant removal from the parade.
Open fires, flames and fireworks are NOT PERMITTED in the parade by order of the Fire Marshal.

Units with sound or noise must be noted on the parade application and must maintain a set level so as not to interfere with other units. All music must be holiday themed.

Durham Parks and Recreation will provide the official Santa Claus for the parade. Please do not include Santa or Mrs. Claus in your parade entry. You will not be allowed to participate in the event if someone in your unit is dressed as Santa or Mrs. Claus.
The DPR Parade Committee reserves the right to refuse any late entries and/or entries that are not of “Entertainment Value” and holiday themed as determined by the committee or have not adhered to criteria in the past.  Inspection shall take place prior to the start of the parade. 

Failure of any unit to comply with this list of requirements may result in expulsion from the parade.
Participants that do not appear on parade day without prior notification to the parade coordinator or participants that do not comply with the rules and regulations of the parade will jeopardize future participation in the Durham Holiday Parade.

Leaders of parade participant groups will be responsible for sharing all guidelines and getting a waiver signed by each participant in their group. Signed forms should be sent to DurhamParade@durhamnc.gov.
HOLIDAY PARADE UNIT, GENERAL REGISTRATION AND PHOTO WAIVER

In consideration of being granted a position as an entrant and/or permission to participate in the Durham Holiday Parade, (the "Parade"), (“Participant”) attest they have the authority to act on behalf of each group participant, which may include minor children. The undersigned agree and state as follows:

I understand that the individuals associated with this registration are participating in the Durham Holiday Parade for their own benefit. The members of the group associated with this registration have voluntarily elected to participate in the parade and desire to do so at their own risk.  

Further, I understand there are certain risks inherent in parade participation such as risks, hazards, and conditions that may be dangerous to life, limb, and property and that can arise in an incalculable variety of unforeseeable or foreseeable ways by the presence and use of horses and other animals, motor vehicles, machinery, floats, acrobats, projectiles, baton twirling, wind, rain, hail, and other forces of the elements, and other threats to life and limb, such as the possibility of slipping and falling and complications associated with weather conditions and physical exertion (such as heat stroke, fainting, collapse, exhaustion, or other more serious complications). I understand that the risks inherent in parade participation are beyond the control of the Participant or the City of Durham and that that no amount of care, caution, instruction, or expertise can eliminate them.  I assume responsibility for all risks involved in the aforementioned activities, which may include, but are not limited to, personal injuries, property damage and even death.

Immediately prior to any participation, I have the opportunity to inspect the facility or equipment and notify the instructor of any objection to the facility, equipment instructors or supervision and have the choice whether to have my child participate in said program or activity.

If any person associated with this registration will be handling any animal, float, motorized vehicle, apparatus, device, or other thing in the Parade, I certify that they possess sufficient experience in doing so that the life, limb, or property of self and others will not be exposed to unreasonable risk of harm. If such person is the driver of a motorized vehicle or float, such person promises that they have a valid driver’s license and has sufficient insurance on the vehicle or float that shall be in place during the Parade. Further, I certify that any equipment, motorized vehicle, apparatus, or device handled by a Participant associated with this registration is in good working order.

In consideration of participating in the Parade, I hereby release and agree to hold harmless the City of Durham, its agents, employees, officers, and contractors from and against all liabilities, claims, demands, judgments, cost, or fees, including liabilities, claims, demands, judgments, costs arising in any manner from and all participation in the program named below. I further agree to accept and assume for the group participants, the assigns of the group participants, executors of the group participants, and the group participants' heirs any and all such risks and losses that may occur.
Photography/Video Waiver: The City of Durham documents programs, activities, meetings and events via photographs and videos. These photographs and videos are taken by staff members, supervised volunteers, and City authorized photographers. Photographs and videos taken during these, programs, activities, meetings, and events will become the property of the City of Durham. Photographs and video may be used on print and digital marketing materials and documents to advertise City program, activities, meetings, and events and may be used on presentations and/or may be displayed in City of Durham facilities, community facilities, on news media and/or social media and on the City of Durham, Durham Parks Recreation and/or the City authorized photographer’s website or partnered website.

Your registration/participation hereby irrevocably authorizes the City of Durham and the listed City authorized photographer to photograph, video, copy, exhibit, publish or distribute any and all such images and audio of you or any child under 18 years of age that you are the guardian of wherein you and/or your child appear, including composite or artistic forms and media, for purposes of publicizing City programs, events or for any other lawful purpose. In addition, you waive any right to inspect or approve the finished product, including written copy, wherein your likeness appears.

With your registration/participation, you represent and acknowledge that you will receive no compensation for the use of such images, recordings, audio, and digital media; and you release and waive any claims or rights of compensation or ownership regarding such uses. You hereby hold harmless and release and forever discharge the City of Durham and any City authorized photographer from all claims, demands and causes of action which you, your heirs, representatives, executors, administrators, or any other persons acting on your behalf or on behalf of your estate have or may have by reason of this authorization.

Filling in the information below indicates that you have read and understand the terms of your participation and agree to follow all parade guidelines. You are also agreeing to defend, hold harmless and indemnify the City of Durham for any lawsuits, claims or other action that arise from or relate to your participation in the Holiday Parade. 

Acceptance of your application is solely at the discretion of the DPR Parade Committee.

Question Title

* Note: Each person planning to participate in your group for the parade will need to sign this waiver.

T